Putnam County
Circuit Clerk
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Circuit Clerk
Stephanie Smith
Putnam County Circuit Clerk
Essential Duties of the Circuit Clerk
Circuit Clerks, chosen through elections, serve for a span of six years. Their obligations, responsibilities, and compensation are clearly defined by statute.
Positioned as an Officer of the Court, the Circuit Clerk assumes a central and pivotal role within the intricate workings of the judicial system.
As a custodian of the office’s paperwork, the Circuit Clerk assumes the roles of registrar, recorder, and custodian. This encompassing responsibility involves overseeing all pleadings, documents, and funds pertaining to cases within the circuit court.
Jury System Management
The Circuit Clerk takes charge of the administration and management of both petit and grand jury systems in the county. Operating under the court’s guidance, the clerk handles tasks such as compiling the master list of potential jurors, random panel selection, juror qualification and summons, and meticulous monitoring of attendance and mileage for reimbursement purposes.
Authority Over Fees & Deposits
The Circuit Clerk holds the role of fee officer, backed by statutory authorization. This empowers the clerk to gather diverse fees, fines, and costs tied to cases, and to manage the collection and disbursement of various payments and deposits, including bonds and restitution.
Reporting Vital Data
The intricate array of responsibilities within the clerk’s office mandates periodic reporting of key statistics, reports, and pertinent information to various governmental agencies. This includes supplying vital statistics to the Department of Human Services and financial data to the state auditor and state treasurer.
Authorized Appointments
With the authority to appoint deputy clerks, subject to court and/or county commission review, the Circuit Clerk extends the reach of their role. These deputy clerks pledge the same oath as the clerk and undertake official acts and duties in the name of the circuit clerk.
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Putnam County Courts will open on a 2-hour delay Tuesday, Jan. 27. ... See MoreSee Less
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Putnam County Courts will be closed Monday, Jan. 26, due to inclement weather. ... See MoreSee Less
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❄️Putnam County Schools will be closed on Monday, January 26, 2026.❄️ ... See MoreSee Less
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In following with the proclamation issued by Gov. Patrick Morrisey, Chief Justice William R. “Bill” Wooton has issued an administrative order declaring Friday, Jan. 2, 2026, as a full-day judicial holiday for offices operating within the West Virginia Judicial System.
The Friday judicial holiday is in addition to the half-day New Year’s Eve state personnel holiday on the afternoon of Wednesday, Dec. 31, and full-day New Year’s Day state holiday on Jan. 1, 2026. Court offices observing this timetable will close for regular business at noon on Wednesday, Dec. 31, and reopen on Monday, Jan. 5, 2026.
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