Putnam County

Circuit Clerk

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Circuit Clerk

Circuit Clerk Stephanie Smith

Stephanie Smith
Putnam County Circuit Clerk

Essential Duties of the Circuit Clerk

Circuit Clerks, chosen through elections, serve for a span of six years. Their obligations, responsibilities, and compensation are clearly defined by statute.

Positioned as an Officer of the Court, the Circuit Clerk assumes a central and pivotal role within the intricate workings of the judicial system.

As a custodian of the office’s paperwork, the Circuit Clerk assumes the roles of registrar, recorder, and custodian. This encompassing responsibility involves overseeing all pleadings, documents, and funds pertaining to cases within the circuit court.

Jury System Management

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The Circuit Clerk takes charge of the administration and management of both petit and grand jury systems in the county. Operating under the court’s guidance, the clerk handles tasks such as compiling the master list of potential jurors, random panel selection, juror qualification and summons, and meticulous monitoring of attendance and mileage for reimbursement purposes.

Authority Over Fees & Deposits

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The Circuit Clerk holds the role of fee officer, backed by statutory authorization. This empowers the clerk to gather diverse fees, fines, and costs tied to cases, and to manage the collection and disbursement of various payments and deposits, including bonds and restitution.

Reporting Vital Data

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The intricate array of responsibilities within the clerk’s office mandates periodic reporting of key statistics, reports, and pertinent information to various governmental agencies. This includes supplying vital statistics to the Department of Human Services and financial data to the state auditor and state treasurer.

Authorized Appointments

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With the authority to appoint deputy clerks, subject to court and/or county commission review, the Circuit Clerk extends the reach of their role. These deputy clerks pledge the same oath as the clerk and undertake official acts and duties in the name of the circuit clerk.

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The Clerk’s office will be closed today in recognition of WV Day!
Regular business hours will resume Friday at 8:30 am.
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The Clerk’s office will be closed today in recognition of WV Day!
Regular business hours will resume Friday at 8:30 am.

Wednesday, June 19, 2024, is a holiday, www.courtswv.gov/sites/default/pubfilesmnt/2024-06/AdminOrder_Juneteenth2024Proclamation.pdf ... See MoreSee Less

Have a safe weekend, everyone! ... See MoreSee Less

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If you have questions regarding a Circuit Court case, please email Circuit Clerk Stephanie Smith at Stephanie.Smith@courtswv.gov. Please allow time for the email to be retrieved and researched. Thank you.All phone lines at the Putnam County Judicial Building are out of order. Please email the person you are trying to reach or stop in the office in person. A restoration time has not been provided. ... See MoreSee Less

If you have questions regarding a Circuit Court case, please email Circuit Clerk Stephanie Smith at Stephanie.Smith@courtswv.gov. Please allow time for the email to be retrieved and researched. Thank you.
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